Employee Performance Improvement Plan Form

Using the JEM Employee Performance Improvement Plan (PIP) Form

Overview
The JEM Employee Performance Improvement Plan (PIP) is a formal document used to address and support employee performance concerns. It outlines clear expectations, measurable goals, and a structured timeline for improvement. This process is designed to help employees succeed in their roles while maintaining accountability and transparency.

When to Use This Form
Managers and Supervisors should initiate a PIP when an employee’s performance does not meet established expectations. The form should be used to:

• Document specific performance concerns
• Set clear performance and behavior standards
• Outline measurable improvement steps
• Provide support resources (e.g., training, coaching)
• Schedule check-in meetings and a final review

Form Sections
The PIP form includes the following key components:

1. Employee Information – Name, job title, location/brand, manager/supervisor, and review period (30/60/90 days or custom).
2. Performance Concerns – Specific areas where expectations are not being met.
3. Expected Standards – Clear performance and behavior expectations.
4. Improvement Steps – Specific, measurable actions the employee must take.
5. Support Plan – Training, coaching, tools, and resources provided.
6. Evaluation Timeline – Scheduled check-in meetings and final review date.
7. Acknowledgment – Signatures from both employee and manager confirming understanding and agreement.

Submission & Documentation Process

1. Complete the Form – Fill out all required fields and review with the employee.
2. Submit via Zendesk – Upload the completed form to Zendesk for HR and Manager approval.
3. Track Progress – Document updates and check-in meetings throughout the review period.
4. Final Assessment – At the end of the review period, complete the Performance Improvement Plan Final Assessment Form.
5. Upload to Paychex – Upload the final signed PIP to the employee’s profile in Paychex CSW.
6. Close the Zendesk Ticket – Update HR and the Manager via the original Zendesk ticket with the outcome and next steps.

Important Notes

• The PIP is a confidential document and will be stored in the employee’s permanent employment file.
• Failure to meet the outlined goals may result in reassignment or disciplinary action, up to and including termination.